Job Description

Openings as of 5/22/2019
Business Services

  • Procurement Coordinator JobID: 2085
  • Position Type:
    Business Services/Procurement Specialist

  • Date Posted:
    5/6/2019

  • Location:
    District Office

  • Closing Date:
    until filled

  •   Additional Information:



    Position Description: Procurement Coordinator
    Classified Exempt New Hire Compensation Guide


    I. General Description:

    To support the District’s procurement practices to provide the most competitive and ethical environment with regard to expenditure of public funds; and to ensure full efficiency in acquisition, receiving, cataloging and maintenance of supplies, materials, and District equipment.

    II. Qualifications:
    1. High school diploma and Associate Degree in Business or Finance desired.
    2. Knowledge of applicable purchasing regulations and practices in a public school district business environment preferred.
    3. Working experience as a procurement specialist, buyer or similar position in a public school district business environment or governmental entity preferred.
    4. Possess excellent communications skills.
    5. Ability to develop positive working relationships with vendors and district staff.

    III. Duties and Responsibilities:
    1. Review and process requisitions and determine the most appropriate method of procurement.
    2. Develops and maintains the district vendor list and bid files.
    3. Develops request for quotations, invitations for bids, request for qualifications and request for proposals in compliance with the Governing Board Policy and state procurement laws.
    4. Draft and issues complex proposals and bid documents for the purpose of construction, professional services and technical commodities to include determining pricing structure, terms and conditions, and compliance with school district procurement rules.
    5. Prepares bid and proposal specifications for the purpose of participating in the proposal and review process, conducting bid process, recapping of bid proposals, evaluating and recommending bid awards for Governing board action, distributing award or non-award of bid notification, and preparing bid awards.
    6. Establishes evaluations committees (e.g. evaluating (RFP) request for proposal, proposals and bids, etc.) For the purpose of conducting negotiations with vendors, and documenting, evaluation process.
    7. Meets with vendors and staff for the purpose of determining needs, acquire information, and answer questions.
    8. Reviews requirements and researches current industry standards and the needs of department users for the purpose of ensuring compliance with the school district procurement rules and Uniform System of Financial Records.
    9. Verifies purchase requisitions for the purpose of compatibility with District standards and to ensure cost effective vendor sources are used.
    10. Interviews suppliers to stay current with product knowledge for school related equipment, materials, services, and suppliers.
    11. Maintain confidentiality of information regarding students, staff, parents and school issues.
    12. Provide a welcoming atmosphere for students, staff, parents and community.
    13. Perform responsibilities in an ethical and professional manner.
    14. Performs other related duties as assigned.

    IV. Status:

    FLSA – Exempt






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