Payroll Manager

TITLE: Payroll Manager FTE: 1.0

FLSA STATUS: Exempt

WORK CALENDAR: 260/261 days

COMPENSATION: Administrative Compensation Guide (Starting Salary $75,771)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversee the operations and development of the department including creating and reviewing policies, budgeting, and conducting regular assessments of procedures

2. Performs personnel administrative functions (e.g. hiring, training, supervising, evaluating, setting workload etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and ensuring department/program outcomes are achieved

3. Coordinates the payroll process with other departments and schools for the purpose of delivering services in accordance with established guidelines

4. Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions

5. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates

6. Prepares and maintains accurate records and reports of payroll transactions

7. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

8. Facilitates audits by providing records and documentation to auditors

9. Processes and reconciles payroll vouchers

10. Identifies and recommends updates to payroll processing software, systems, and procedures

11. Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing

12. Prepares and submits of a variety of payroll related reports (e.g. 941, state retirement, payroll register, W-2s, etc.) for the purpose of governmental and agency compliance requirements

13. Communicates effectively with internal and external parties for the purpose of ensuring accurate payroll processing and reporting

14. Responsible for system set-up and updates, maintenance of data, as well as employee related training for the district’s timekeeping system

15. Attends various meetings as required by the District to remain current with compliance issues to provide adequate direction to staff

16. Maintain confidentiality of information regarding students, staff, parents and school issues

17. Provide a welcoming atmosphere for students, staff, parents and community

18. Perform responsibilities in an ethical and professional manner

19. Maintain punctual and regular attendance

20. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Associate degree in Accounting, Business Administration, Human Resources, or related field required or equivalent expertise

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Three to five years of related experience required

2. Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes

3. Strong analytical and problem-solving skills

4. Strong supervisory and leadership skills

Communication Skills

1. Strong writing, literacy, and communication skills; uses effective communication strategies to interact with a variety of audiences

2. Bilingual communication is beneficial

Computer Skills

1. Knowledge of Google Suites

2. Proficient with payroll software

3. Proficient with Microsoft Office Suite or related software

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to lift and carry materials and packages weighing up to 15 pounds

2. Must be able to push, pull or otherwise move boxes and materials

3. Must be able to bend at the waist and/or use appropriate lifting postures

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

3. Must be able to multitask

4. Must be able to be flexible with work hours

GBA – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.