Maintenance and Project Manager

TITLE: Maintenance and Project Manager FTE: 1.0

FLSA STATUS: Exempt HOURS PER DAY: 8

WORK CALENDAR: 261 days APPROVED:

COMPENSATION: Administrative Compensation Guide (Starting Salary $73,564)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversee the operations and development of the department including creating and reviewing policies, budgeting, and conducting regular assessments of procedures

2. Performs personnel administrative functions (e.g. hiring, training, supervising, evaluating, setting workload etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and ensuring department/program outcomes are achieved

3. Assists and supports the administrator of facilities and safety with all facilities, maintenance and project

4. Establish and maintain appropriate interpersonal relations with vendors, administration, subordinates and staff

5. Manage site/district State and Facilities Board projects, relocations, maintenance inquiries and concerns; adhere to budget and timelines

6. Oversees the management of all scheduled and unscheduled repairs and maintenance of facilities

7. Oversee the development of a preventative maintenance plan

8. Manage district-wide life safety inspections; maintenance of records and annual permits with city, county and state to meet mandated requirements

9. Maintain detailed incident reports for District records and police follow-up

10. Assist with budget reviews, safety regulations, facilities repair, improvement and new build projects

11. Assist with Bond-related meetings and projects

12. Coordinate facilities concerns of District Office tenants – primary point of contact.

13. Maintain proficiency in, use of, and provide training where required for systems programs: School Dude; Web Control and IView; Velocity and C Cure; Control Point and Avigilon.

14. Maintain district Facilities staff time records and absences through Frontline

15. Maintain and order supplies, tools, and inventory required for the maintenance and repair of buildings and grounds; assist with inventory usage

16. Maintain Preventive Maintenance completion records; prepare reports for administration and the School Facilities Board

17. Assist supervisors with corrective maintenance planning and parts procurement

18. Schedule repairs or warranty work with outside contractors and vendors

19. Compare vendor quotes to ensure best pricing for parts, materials, and work being done

20. Coordinate and participate in safety trainings and various facilities and department meetings

21. Attends various meetings as required by the District to remain current with compliance issues to provide adequate direction to staff

22. Maintain confidentiality of information regarding students, staff, parents and school issues

23. Provide a welcoming atmosphere for students, staff, parents and community

24. Perform responsibilities in an ethical and professional manner

25. Maintain punctual and regular attendance

26. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Associate degree in a related field required and/or three years of experience

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Minimum of three years’ experience in the field preferred. Other relevant experience may be considered

2. Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes

3. Strong supervisory and leadership skills

4. Strong analytical and problem-solving skills

Communication Skills

1. Strong writing, literacy, and communication skills; uses effective communication strategies to interact with a variety of audiences

2. Bilingual communication is beneficial

Computer Skills

1. Knowledge of Google Suites

2. Proficient with payroll software

3. Proficient with Microsoft Office Suite or related software

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to lift and carry materials and packages weighing up to 15 pounds

2. Must be able to push, pull or otherwise move boxes and materials

3. Must be able to bend at the waist and/or use appropriate lifting postures

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

3. Must be able to multitask

4. Must be able to be flexible with work hours

GBA – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.