Job Description

  • Dispatcher/Field Trip Coordinator JobID: 3128
  • Position Type:
    Transportation Services/Dispatcher/Field Trip Coordinator

  • Date Posted:
    6/3/2022

  • Location:
    Transportation Department

  • Closing Date:
    Until Filled

  •   Additional Information:



    POSITION DESCRIPTION: Dispatcher/Field Trip Coordinator
    Grade: H ($16.81) Starting pay, placement contingent upon years of experience and appropriate credentials
    Work Calendar: 12-month (260-262 Days)
    Hours per Day: 8

    I. General Description:


    Assure all daily routes are properly staffed. Use computer field trip scheduling to assure proper arrangements have been scheduled. Must be capable and willing to drive any vehicle assigned.

    II. Qualifications:
    1. High school diploma, GED or equivalent.
    2. Two years experience in student transportation, preferred.
    3. Must be 21 years of age
    4. A valid AZ Commercial Driver License (CDL) class B with P and S endorsements and AZ Bus Driver Certificate, preferred.
    5. Exemplary driving record with no more than 8 points in the past 39 months or repeated violations in the past 10 years. Proof of 39-month driving record must be obtained from the Motor Vehicle Department annually.
    6. Must be capable and willing to drive any vehicle assigned.
    7. Must obtain and maintain CPR and first aid certificate.
    8. Must pass physical examination and annual drug screening as prescribed by AAC R17-9-102.
    9. Must be in good physical health and have the ability to stoop, climb, reach, push, pull, or lift weights in excess of 50 pounds.
    10. Ability to assist students with disabilities in loading, transferring, securing and unloading.
    11. Knowledge of Agua Fria and metro geographical area, roads, bus stops and school bus routes.
    12. Ability to operate computer and MS office applications including transportation related software.
    13. Knowledge of basic radio operations, telecommunications, transportation scheduling and coordination.
    14. Must have organizational, multitasking skills and able to work in a fast-paced environment.
    15. Must have ability to remain calm in emergency situations.
    16. Must have and maintain a valid IVP Fingerprint Clearance Card.

    III. Duties and Responsibilities:
    1. Maintain punctual and regular attendance.
    2. Arrange and assure all daily routes are properly staffed.
    3. Provide direction, communicate, and monitor district drivers and assistants using a two-way radio; maintaining awareness of location.
    4. Answer telephones, investigate and resolve transportation issues from staff, parents, students and general public.
    5. Respond to emergency calls from bus drivers and assistants, re-route buses as necessary.
    6. Dispatch mechanic and/or replacement vehicles as needed.
    7. Manage and schedule coordination of field trips and athletic events utilizing drivers and fleet vehicles to maximum efficiency.
    8. Prepare invoices and maintain records of activity trips in preparation for the 100th day report.
    9. Update and publish daily and weekly reports for activity trips.
    10. Check voice mail messages from staff and special education students reporting absences and inform corresponding driver and assistant.
    11. Prepare route coverage for special or unscheduled releases.
    12. Monitor route arrival/departure times and safety concerns.
    13. Maintain list of available fleet vehicles.
    14. Maintain records related to mileage and driver data.
    15. Assist Transportation Coordinator with editing and special routes.
    16. Respond to requests for staff back up due to shortages.
    17. Attend and participate in department meetings and training.
    18. Must be capable and willing to drive any vehicle assigned.
    19. Must be able to perform duties in extreme weather conditions for extended periods of time.
    20. Report all citations/accidents and complete required forms.
    21. Observe all state and federal mandatory safety regulations and district policy.
    22. Submit to random, periodic and post accident drug/alcohol testing.
    23. Maintain confidentiality of information regarding students, staff, parents and school issues.
    24. Provide a welcoming atmosphere for students, staff, parents and community.
    25. Perform responsibilities in an ethical and professional manner.
    26. Performs other related duties as assigned.


    IV. Status:

    FLSA – Non-Exempt
    Reports to Director of Transportation





Application Instructions

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