Job Description

  • Clerk | Guidance JobID: 2786
  • Position Type:
    Secretarial/Clerical/Clerk- Guidance

  • Date Posted:
    7/19/2021

  • Location:
    Millennium High School

  • Closing Date:
    until filled

  •   Additional Information:


    AGUA FRIA UNION HIGH SCHOOL DISTRICT NO. 216 FILE NO: GDA
    Board Policy and District Procedures

    Position Description: Clerk– Guidance

    Grade: J
    Work Calendar: 10-month (208 Days)
    Hours per Day: 8

    I. General Description:

    To assist students and parents requesting service with student enrollment through the Guidance Office.

    II. Qualifications:
    1. Must possess high school diploma or equivalent.
    2. Must possess ability to operate a computer, standard office machines, and use student information system software.
    3. Must possess ability to work cooperatively with parents, students, staff and general public.
    4. Biliterate/bilingual in Spanish and English, preferred.
    5. Must possess an ability to deal effectively with matters of confidentiality.

    III. Duties and Responsibilities:
    1. Maintains punctual and regular attendance.
    2. Greets and assists students, parents, staff and community members as they enter the Guidance Office and school campus.
    3. Answers phones and screens calls for counselors and academic advisors.
    4. Files and maintains the records of each student’s cumulative folder.
    5. Assists with registrations and summer school registration.
    6. Assists with scheduling student appointments.
    7. Translates for students and parents, (if bilingual) as directed.
    8. Distributes standardized test results to students/parents.
    9. Assists with supervision of student assistants.
    10. Prepares temporary bus passes for students.
    11. Performs registrar’s duties in her absence.
    12. Helps process discipline referrals, correspondence and other documentation.
    13. Relieves receptionist and attendance clerks as needed.
    14. Maintains confidentiality of information regarding students, staff, parents and school issues
    15. Perform responsibilities in an ethical and professional manner.
    16. Provides a welcoming atmosphere to staff, students, parents and community.
    17. Performs other related duties as assigned.

    IV. Status:

    FLSA – Non-Exempt

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative
    of the knowledge, skill and/or ability required.

    PHYSICAL DEMANDS
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals
    with disabilities to perform the essential functions.

    WORKING CONDITIONS
    The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job.
    Reasonable accommodations may be made to enable individuals
    with disabilities to perform the essential functions.

    GBA – EQUAL EMPLOYMENT OPPORTUNITY
    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.




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