Job Description

    Classified: Transportation Dispatcher JobID: 3606
  • Position Type:
    Transportation Services/Dispatcher/Field Trip Coordinator

  • Date Posted:

  • Location:
    Transportation Department

  •   Additional Information:

    JOB DESCRIPTION – Dispatcher/Field Trip Coordinator

    TITLE: Dispatcher /Field Trip Coordinator FTE:1.0


    WORK CALENDAR: 261 days

    COMPENSATION: Transportation Initial Placement Compensation Guide (Starting at $22.12/hour)


    1. Assure all daily routes are properly staffed. Use computer field trip scheduling to assure proper arrangements have been scheduled

    2. Arrange and assure all daily routes are properly staffed

    3. Provide direction, communicate, and monitor district drivers and assistants using a two-way radio; maintaining awareness of location

    4. Answer telephones, investigate and resolve transportation issues from staff, parents, students and the general public

    5. Respond to emergency calls from bus drivers and assistants, re-route buses as necessary

    6. Dispatch mechanic and/or replacement vehicles as needed

    7. Manage and schedule coordination of field trips and athletic events utilizing drivers and fleet vehicles to maximum efficiency

    8. Prepare invoices and maintain records of activity trips in preparation for the 100th day report

    9. Update and publish daily and weekly reports for activity trips

    10. Check voicemail messages from staff and special education students reporting absences and inform corresponding driver and assistant

    11. Prepare route coverage for special or unscheduled releases

    12. Monitor route arrival/departure times and safety concerns

    13. Maintain list of available fleet vehicles

    14. Maintain records related to mileage and driver data

    15. Assist Route Coordinator with editing and special routes

    16. Respond to requests for staff back up due to shortages

    17. Attend and participate in department meetings and training

    18. Must be capable and willing to drive any vehicle assigned

    19. Must be able to perform duties in extreme weather conditions for extended periods of time

    20. Report all citations/accidents and complete required forms

    21. Observe all state and federal mandatory safety regulations and district policy

    22. Submit to random, periodic and post-accident drug/alcohol testing

    23. Maintain confidentiality of information regarding students, staff, parents and school issues

    24. Provide a welcoming atmosphere for students, staff, parents and community

    25. Perform responsibilities in an ethical and professional manner

    26. Maintain punctual and regular attendance

    27. Perform other related duties as assigned


    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

    Education / Certificate

    1. High school diploma, GED or equivalent

    2. Must be 21 years of age and possess or acquire a valid AZ Commercial Driver License (CDL)

    Class B with P and S endorsements and AZ Bus Driver Certificate

    3. Exemplary driving record with no more than 8 points in the past 39 months or repeated violations in the past 10 years. Proof of 39-month driving record must be obtained from the Motor Vehicle Department annually

    4. Must obtain and maintain CPR and first aid certificate

    5. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card


    1. Two years experience in student transportation, preferred

    2. Knowledge of Agua Fria and metro geographical area, roads, bus stops and school bus routes.

    3. Must have organizational, multitasking skills and be able to work in a fast-paced environment.

    4. Must have ability to remain calm in emergency situations

    Communication Skills

    1. Knowledge of basic radio operations, telecommunications, transportation scheduling and coordination

    2. Possess excellent communication skills, be professional, proactive, and maintain confidentiality

    Computer Skills

    1. Ability to operate computer and MS office applications including transportation related software.


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Must be in good physical health and have the ability to stoop, climb, reach, push, pull, or lift weights up to 50 pounds.


    The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Must be able to perform duties in extreme weather conditions for extended periods of time.

    2. Must be capable and willing to drive any vehicle assigned.


    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Application Instructions

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