Classified: Student Information System Coordinator

TITLE: Student Information Systems Coordinator FTE: 1.0

FLSA STATUS: Exempt

WORK CALENDAR: 261 days

COMPENSATION: Classified Exempt Compensation Guide (Starting salary $54,262)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintain good public relations, assist site staff, parents and community requesting information

2. Provides essential back-up to the SIS Manager

3. May work outside of traditional school day hours due to complexity of data transmissions to ADE and relative assignments/projects

4. Department Lead for all Synergy Help Request tickets

5. Assists with creating training sessions and documentation

6. Attends workshops and state meetings relative to ADE, AZ State Reporting and Edupoint/Synergy

7. Collaborates with district departments and all school sites relative to Synergy functionality

8. Assists with ADE-Connect accounts and permissions

9. Troubleshoots Synergy functionality via test environments for upgrades/replication of errors

10. Creates, maintains and terms Synergy accounts.

11. Compiles and creates reports/exports at the district level for various data pulls including district departments and outside agencies

12. Provides support to sites with all Synergy related functionality including notifications, groups, deletes, extracts of data, Synergy Mail, etc.

13. May assist with Tuition-Out Students including records, enrollment, grades and ADM

14. Lead for Online Registration including research, modifications and new year build

15. Assists with back-end data needs (deletes, setup, configuration changes, Onboarding via Edupoint)

16. Resolves Integrity errors utilizing assistance from Edupoint when needed

17. May assist with bell schedules and creating school calendars within Synergy

18. Works with photo vendors for importing student photos into Synergy

19. Collaborates with ESS, Federal Programs, Food Services and other departments to ensure student data needs are entered, reconciled and reporting correctly

20. Corrects integrity errors in AzEDS daily

21. Maintain confidentiality of information regarding students, staff, parents and school issues

22. Provide a welcoming atmosphere for students, staff, parents and community

23. Works with district personnel/IT for related software applications

24. Perform responsibilities in an ethical and professional manner

25. Maintain punctual and regular attendance

26. Perform other related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent, supplemented by appropriate business courses

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Must possess a minimum of three years working with Student Information (Synergy preferred)

2. Must possess expert skills in secretarial techniques, office equipment, and computer/data entry

3. Strong analytical and problem-solving skills

4. Must be 21 years of age or older upon hire

Communication Skills

1. Must possess the ability to work cooperatively with parents, students, staff and the general public.

2. Strong writing, literacy and communication skills; uses effective communication strategies to interact with a variety of audiences

Computer/Technology Skills

1. Must possess ability to use computer programs and student information/database software

2. Knowledge of Google Suite

3. Knowledge of Microsoft Office

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to lift 15 pounds

2. Must be able to bend, at the waist and/or use appropriate lifting procedures

3. Must be able to push, pull or otherwise move boxes if needed

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

3. Must be able to multitask

4. Must be able to be flexible with work hours (may involve outside normal business hours)

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.