Job Description

    Classified: Procurement Coordinator JobID: 3647
  • Position Type:
    Business Services/Procurement Coordinator

  • Date Posted:

  • Location:
    District Office

  •   Additional Information:

    JOB DESCRIPTION: Coordinator

    TITLE: Procurement Coordinator FTE: 1.0



    COMPENSATION: Classified Exempt Compensation Guide (Starting Salary: $51,678)


    1. Review and process requisitions and determine the most appropriate method of procurement, districtwide

    2. Develops and maintains the District Vendor List and bid files

    3. Works directly with Business Services in developing and executing Request for Quotations, Invitations for Bids, and Request for Proposals in compliance with the Governing Board Policy and State procurement laws

    4. Assists with bond and special projects

    5. Develops and maintains warehouse processes, procedures, and schedules for site delivery and mail throughout the District

    6. Participates in the District’s Records Management system in storing, locating and disposal

    7. Interviews suppliers to stay current with product knowledge for school related equipment, materials, services, and suppliers

    8. Supervises Procurement Technician and coordinates duties for an efficient business operation. Interviews, screens and recommends personnel for employment

    9. Supervises and trains new employees

    10. Work with other departments to ensure certain projects are accomplished

    11. Ability to quickly analyze and resolve specific problems

    12. Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate

    13. Maintains appropriate files as required

    14. Maintain confidentiality of information regarding students, staff, parents and school issues

    15. Provide a welcoming atmosphere for students, staff, parents and community

    16. Perform responsibilities in an ethical and professional manner

    17. Maintain punctual and regular attendance

    18. Perform other related duties as assigned


    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

    Education / Certificate

    1. Must possess a high school diploma or equivalent and Associate Degree in Business or Finance desired

    2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card


    1. Knowledge of applicable purchasing regulations and practices in a public school district business environment preferred

    2. Possess general knowledge of warehouse practices, procedures and warehouse management or closely related work experience that includes supervisory or lead role

    3. Working experience as a procurement specialist, buyer or similar position in a public school district business environment or governmental entity preferred

    4. Superior time management and organizational skills

    5. Ability to work well with others and with minimal supervision

    Communication Skills

    1. Strong writing, literacy and communication skills; uses effective communication strategies to interact with a variety of audiences

    2. Must possess ability to work cooperatively with parents, students, administrators, faculty, staff and general public

    3. Bilingual communication is beneficial

    Computer/Technology Skills

    1. Must possess a thorough knowledge in the use of office machines, computers, and Microsoft Office

    2. Knowledge of Google Suite

    3. Knowledge of Visions is beneficial


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Must be able to lift and carry materials and packages weighing up to 15 pounds

    2. Must be able to bend, squat, kneel for inventory

    3. Must be able to tolerate prolonged periods of sitting and computer work


    The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Must be able to tolerate a semi-private working environment

    2. Must be able to multitask

    3. Must be able to be flexible with work hours


    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Application Instructions

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