Classified: Operations Coordinator

TITLE: Operations Coordinator FTE: 1.0

FLSA STATUS: Exempt

WORK CALENDAR: 260-262 days

COMPENSATION: Classified Exempt Compensation Guide (Starting Salary: $54,805)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manage and maintain facility requests, districtwide

2. Coordinates billing for facility usage

3. Enters purchase orders for operations department and maintenance supervisors at each site including bond projects and new construction

4. Assists with bond and special projects

5. Maintains appropriate supplies and certification for maintenance and custodial

6. Manage and maintain all account users in SchoolDude

7. Assists and maintain all account users in our security systems including cameras and badge access

8. Creates schedules for access control for sites

9. Assists with county reports

10. Coordinate with outside vendors to provide services to the district office

11. Creates maintenance work orders as needed for the district office

12. Work with other departments to ensure certain projects are accomplished

13. Organize, coordinate and schedule a variety of office activities to assist administrators in the department with tasks, prepare and accurately maintain a variety of reports, records, and files relating to maintenance, operations, and activities

14. Performs tasks related to construction/renovation management, maintenance work control, in addition to numerous coordination activities supporting all aspects of operations

15. Ability to quickly analyze and resolve specific problems

16. Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate

17. Handles a variety of correspondence, reports, and other materials for the administrative office pertaining to parents, students, and staff; maintains confidentiality of information

18. Maintains appropriate files as required

19. Orders necessary supplies and inputs purchase requisitions

20. Prepares a variety of fiscal and statistical reports

21. Handles routine correspondence

22. Participates in local meetings or workshops when requested

23. Maintain confidentiality of information regarding students, staff, parents and school issues

24. Provide a welcoming atmosphere for students, staff, parents and community

25. Perform responsibilities in an ethical and professional manner

26. Maintain punctual and regular attendance

27. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Minimum three years of progressive secretarial experience

2. Superior time management and organizational skills

3. Ability to work well with others and with minimal supervision

4. Must be 21 years of age or older upon hire

Communication Skills

1. Strong writing, literacy and communication skills; uses effective communication strategies to interact with a variety of audiences

2. Must possess ability to work cooperatively with parents, students, administrators, faculty, staff and general public

3. Bilingual communication is beneficial

Computer/Technology Skills

1. Must possess a thorough knowledge in the use of office machines, computers, and Microsoft Office

2. Knowledge of Google Suite

3. Knowledge of Visions or SchoolDude is beneficial

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to lift and carry materials and packages weighing up to 15 pounds

2. Must be able to bend, squat, kneel for inventory

3. Must be able to tolerate prolonged periods of sitting and computer work

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to multitask

3. Must be able to obtain District certificate for driving a District vehicle

4. Must be able to be flexible with work hours

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.