Job Description

  • Classified: Operations Coordinator JobID: 3243
  • Position Type:
    Secretarial/Clerical/Administrative Assistant

  • Date Posted:
    11/10/2022

  • Location:
    District Office

  • Closing Date:
    Until Filled

  •   Additional Information:


    Human Resources
    1481 North Eliseo Felix Junior Way
    Avondale, AZ 85323
    623.932.7000


    JOB DESCRIPTION: Coordinator
    TITLE: Operations Coordinator FTE: 1.0
    FLSA STATUS: Exempt HOURS PER DAY: 8
    WORK CALENDAR: 261 days APPROVED:
    COMPENSATION: Classified Exempt Compensation Guide (Starting Salary: $50,105)

    ESSENTIAL DUTIES AND RESPONSIBILITIES
    1. Manage and maintain facility requests, districtwide
    2. Coordinates billing for facility usage
    3. Enters purchase orders for operations department and maintenance supervisors at each site including bond
    projects and new construction
    4. Assists with bond and special projects
    5. Maintains appropriate supplies and certification for maintenance and custodial
    6. Manage and maintain all account users in SchoolDude
    7. Assists and maintain all account users in our security systems including cameras and badge access
    8. Creates schedules for access control for sites
    9. Assists with county reports
    10. Coordinate with outside vendors to provide services to the district office
    11. Creates maintenance work orders as needed for the district office
    12. Work with other departments to ensure certain projects are accomplished
    13. Organize, coordinate and schedule a variety of office activities to assist administrators in the department with
    tasks, prepare and accurately maintain a variety of reports, records, and files relating to maintenance,
    operations, and activities
    14. Performs tasks related to construction/renovation management, maintenance work control, in addition to
    numerous coordination activities supporting all aspects of operations
    15. Ability to quickly analyze and resolve specific problems
    16. Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate
    17. Handles a variety of correspondence, reports, and other materials for the administrative office pertaining to
    parents, students, and staff; maintains confidentiality of information
    18. Maintains appropriate files as required
    19. Orders necessary supplies and inputs purchase requisitions
    20. Prepares a variety of fiscal and statistical reports
    21. Handles routine correspondence
    22. Participates in local meetings or workshops when requested
    23. Maintain confidentiality of information regarding students, staff, parents and school issues
    24. Provide a welcoming atmosphere for students, staff, parents and community
    25. Perform responsibilities in an ethical and professional manner
    26. Maintain punctual and regular attendance
    27. Perform other related duties as assigned

    KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this
    job description are representative of the knowledge, skill and/or ability required

    Education / Certificate
    1. Must possess a high school diploma or equivalent
    2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

    Experience
    1. Minimum three years of progressive secretarial experience
    2. Superior time management and organizational skills
    3. Ability to work well with others and with minimal supervision

    Communication Skills
    1. Strong writing, literacy and communication skills; uses effective communication strategies to interact with a
    variety of audiences
    2. Must possess ability to work cooperatively with parents, students, administrators, faculty, staff and general public
    3. Bilingual communication is beneficial

    Computer Skills
    1. Must possess a thorough knowledge in the use of office machines, computers, and Microsoft
    Office
    2. Knowledge of Google Suite
    3. Knowledge of Visions or SchoolDude is beneficial

    PHYSICAL DEMANDS
    The physical demands described here are representative of those that must be met by an employee to successfully perform the
    essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities
    to perform the essential functions.
    1. Must be able to lift and carry materials and packages weighing up to 15 pounds
    2. Must be able to bend, squat, kneel for inventory
    3. Must be able to tolerate prolonged periods of sitting and computer work

    WORKING CONDITIONS
    The work environment characteristics described here are representative of those an employee encounters while performing the
    essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities
    to perform the essential functions.
    1. Must be able to tolerate a semi-private working environment
    2. Must be able to multitask
    3. Must be able to obtain District certificate for driving a District vehicle
    4. Must be able to be flexible with work hours

    GBA – EQUAL EMPLOYMENT OPPORTUNITY
    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without
    regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements,
    the District complies with applicable state and local laws governing nondiscrimination in employment. The District
    expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual
    orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.




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