Job Description

    Classified: Human Resources Clerk JobID: 3262
  • Position Type:
    Secretarial/Clerical/Clerk

  • Date Posted:
    12/14/2022

  • Location:
    District Office

  • Closing Date:
    Until Filled

  •   Additional Information:


    JOB DESCRIPTION: Clerk

    TITLE: HR Clerk FTE: 1.0

    FLSA STATUS: Non Exempt HOURS PER DAY: 8

    WORK CALENDAR: 261 days

    COMPENSATION: Grade C ($16.23/hour)

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    1. Involved with the district’s hiring processes and activities

    2. Supports the district’s retention and recruitment initiatives (i.e. job fairs, job advertisements, marketing materials etc.)

    3. Contacting potential candidates, scheduling interviews and assisting the HR department

    4. Work closely with schools and departments to determine hiring needs

    5. Gather candidate and employee feedback about the onboarding and offboarding process

    6. Fielding phone calls and emails appropriately

    7. Manage public records requests by collecting and distributing information for the requests

    8. Provides general information and education concerning benefits programs

    9. Creates/maintains files related to employee benefits

    10. Runs reports and assists with billing as requested

    11. Keeps well informed about current trends and best practices in areas of responsibility

    12. Represents consistently the District in a positive and professional manner

    13. Provides a welcoming atmosphere in all areas of responsibility

    14. Maintain confidentiality of information regarding students, staff, parents and school issues

    15. Provide a welcoming atmosphere for students, staff, parents and community

    16. Perform responsibilities in an ethical and professional manner

    17. Maintain punctual and regular attendance

    18. Perform other related duties as assigned

    KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

    Education / Certificate

    1. Associates degree, preferred

    2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

    Experience

    1. Minimum two years of clerical experience preferred

    2. Experience in recruitment and marketing experience preferred

    3. Superior time management and organizational skills and ability to meet deadlines

    4. Ability to work well with others and with minimal supervision

    Communication Skills

    1. Strong verbal and written communication skills

    2. Solid organizational skills

    3. Proficient public speaking abilities are an asset

    4. Bilingual communication is beneficial

    Computer Skills

    1. Knowledge of Google Suite

    2. Knowledge of Microsoft Office

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Must be able to lift and carry materials and packages weighing up to 25 pounds

    2. Must be able to push, pull or otherwise move boxes and materials

    WORKING CONDITIONS

    The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Must be able to tolerate a semi-private working environment

    2. Must be able to tolerate prolonged periods of sitting and computer work

    3. Must be able to tolerate prolonged periods of standing

    4. Must be able to multi-task

    5. Must be able to be flexible with work hours

    6. Travel may be required

    GBA – EQUAL EMPLOYMENT OPPORTUNITY

    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.





Application Instructions

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