Classified: HR Specialist

TITLE: Human Resources Specialist FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $22.03/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Position will be a main point of contact for new hires and current employees with general HR questions and will be responsible for processing a large volume of transactions on a regular basis requiring a broad knowledge of District and Personnel policies

2. Provides information regarding employment, position opening, pay rates and benefits

3. Maintains District personnel records on employment status, education requirements, professional growth, staffing, reduction in force, recall, surplus, reassignment, seniority, retirement, absences and longevity of District personnel

4. Completes multiple forms and maintains files ( i.e. I-9 documentation, professional growth, certification renewal, IVP renewal etc.)

5. Verifies professional development activities for certification renewal, records new and renewed certificates and verifies certification/education and experience of applicants to determine qualifications

6. Processes personnel action requests and issues employment contracts and/or work agreements

7. Collects data and compiles reports for administration and other agencies as needed; reviews and edits materials for compliance with policies and procedures

8. Assists volunteers and employees in completing Human Resources documents

9. Prepares personnel folders for new hires and/or exiting employees

10. Maintains personnel files and all personnel documents

11. Manages tracking of all application materials

12. Maintains a file of the Recommendation for Hire Summary Sheets

13. Maintains a database for tracking all employee evaluations

14. Processes and maintains a database of volunteers and their status

15. Inputs all employee maintenance into VISIONS

16. Monitors and notifies supervisors of 90-day probationary period evaluation for new classified employees

17. Monitors and maintains a file of all completed employee annual evaluations returned to Human Resources. Notifies supervisors regarding evaluation due date

18. Gathers and files appropriate employment paperwork for contract and notice of appointments; fingerprinting and applications

19. Updates and manages job postings in Recruiting & Hiring

20. Completes background checks

21. Maintain confidentiality of information regarding students, staff, parents and school issues

22. Provide a welcoming atmosphere for students, staff, parents and community

23. Perform responsibilities in an ethical and professional manner

24. Maintain punctual and regular attendance

25. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent; associates degree is preferable

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Effective HR administration and people management skills, at least two years related experience required

2. Must possess ability to work and communicate cooperatively and effectively with administrators, employees and general public

3. Works well under pressure and meets tight deadlines

4. Must deal effectively with matters of confidentiality

5. Must be 21 years of age or older upon hire

Communication Skills

1. Excellent written and verbal communication skills

2. Bilingual communication is beneficial

Computer Skills

1. Must possess the ability to operate a computer, a data entry terminal and standard office machines

2. Must have working knowledge of Microsoft office: Word, Excel, PowerPoint

3. Must be able to learn and use in-house programs such as Visions, Tyler Tech, Frontline Systems etc

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust focus

4. Regular talking and listening is required

5. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi- private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work.
   

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.