Classified: Dispatcher / Field Trip Coordinator

TITLE: Dispatcher /Field Trip Coordinator FTE:1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 261 days

COMPENSATION: Transportation Initial Placement Compensation Guide (Starting at $24.50/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assure all daily routes are properly staffed. Use computer field trip scheduling to assure proper arrangements have been scheduled

2. Arrange and assure all daily routes are properly staffed

3. Provide direction, communicate, and monitor district drivers and assistants using a two-way radio; maintaining awareness of location

4. Answer telephones, investigate and resolve transportation issues from staff, parents, students and the general public

5. Respond to emergency calls from bus drivers and assistants, re-route buses as necessary

6. Dispatch mechanic and/or replacement vehicles as needed

7. Manage and schedule coordination of field trips and athletic events utilizing drivers and fleet vehicles to maximum efficiency

8. Prepare invoices and maintain records of activity trips in preparation for the 100th day report

9. Update and publish daily and weekly reports for activity trips

10. Check voicemail messages from staff and special education students reporting absences and inform corresponding driver and assistant

11. Prepare route coverage for special or unscheduled releases

12. Monitor route arrival/departure times and safety concerns

13. Maintain list of available fleet vehicles

14. Maintain records related to mileage and driver data

15. Assist Route Coordinator with editing and special routes

16. Respond to requests for staff back up due to shortages

17. Attend and participate in department meetings and training

18. Must be capable and willing to drive any vehicle assigned

19. Must be able to perform duties in extreme weather conditions for extended periods of time

20. Report all citations/accidents and complete required forms

21. Observe all state and federal mandatory safety regulations and district policy

22. Submit to random, periodic and post-accident drug/alcohol testing

23. Maintain confidentiality of information regarding students, staff, parents and school issues

24. Provide a welcoming atmosphere for students, staff, parents and community

25. Perform responsibilities in an ethical and professional manner

26. Maintain punctual and regular attendance

27. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. High school diploma, GED or equivalent

2. Must be 21 years of age and possess or acquire a valid AZ Commercial Driver License (CDL)

Class B with P and S endorsements and AZ Bus Driver Certificate

3. Exemplary driving record with no more than 8 points in the past 39 months or repeated violations in the past 10 years. Proof of 39-month driving record must be obtained from the Motor Vehicle Department annually

4. Must obtain and maintain CPR and first aid certificate

5. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Two years experience in student transportation, preferred

2. Knowledge of Agua Fria and metro geographical area, roads, bus stops and school bus routes.

3. Must have organizational, multitasking skills and be able to work in a fast-paced environment.

4. Must have ability to remain calm in emergency situations

5. Must be 21 years of age or older upon hire

Communication Skills

1. Knowledge of basic radio operations, telecommunications, transportation scheduling and coordination

2. Possess excellent communication skills, be professional, proactive, and maintain confidentiality

Computer Skills

1. Ability to operate computer and MS office applications including transportation related software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be in good physical health and have the ability to stoop, climb, reach, push, pull, or lift weights up to 50 pounds.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to perform duties in extreme weather conditions for extended periods of time.

2. Must be capable and willing to drive any vehicle assigned.

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.