Job Description

  • Classified: Clerk - ESS JobID: 3241
  • Position Type:

  • Date Posted:

  • Location:
    New Directions

  • Closing Date:
    Until Filled

  •   Additional Information:

    Board Policy and District Procedures
    Position Description: Clerk - ESS
    Grade: C ($15.23)
    Work Calendar: 10-month (195 Days)
    Hours per Day: 8
    1. To assist site staff and parents requesting service regarding Special Education records and students in program.
    2. Greets and assists students and parents entering the Special Education Office for registration.
    3. Provides information concerning programs and procedures to students, parents, and public according to prescribed protocol.
    4. Answers phones, screens calls, and relays messages to Special Education staff.
    5. Creates/maintains files of Special Education records for each student according to District protocol.
    6. Creates/maintains a database of all Special Education students at each school site and prepares reports as required.
    7. Assists with scheduling student/parent appointments, IEP’s and 504 meetings.
    8. Calls/researches other information on students new to school site.
    9. Translates for students and parents, (if bilingual) as needed.
    10. Assist teachers with meeting notices and documentation required for IEP and 504 meetings.
    11. Provides student’s teachers with individualized educational plans in order to assist with compliance.
    12. Secures timesheet signatures from paraprofessionals and department chair.
    13. Prepares paraprofessional schedule.
    14. Maintains quality control of IEP’s before sending to District office.
    15. Processes teacher supply requests.
    16. Maintain confidentiality of information regarding students, staff, parents and school issues
    17. Provide a welcoming atmosphere for students, staff, parents and community
    18. Perform responsibilities in an ethical and professional manner
    19. Maintain punctual and regular attendance
    20. Perform other related duties as assigned

    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required
    Education / Certificate
    1. Must possess high school diploma or equivalent.
    2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

    1. Must possess an ability to deal effectively with matters of confidentiality.
    2. Must possess ability to work cooperatively with parents, students, staff and general public.

    Communication Skills
    1. Biliterate/bilingual in Spanish and English, preferred.

    Computer Skills
    1. Must possess ability to operate a computer and standard office machines.
    2. Must possess ability to use or learn to use Individual Education Plan (IEP) software

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    1. Must be able to lift 15 pounds
    2. Must be able to bend, squat, kneel for inventory

    The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    1. Must be able to tolerate a semi-private working environment
    2. Must be able to tolerate prolonged periods of sitting and computer work
    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Application Instructions

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