Classified: Administrative Assistant I

TITLE: Administrative Assistant I FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8 WORK CALENDAR: 261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $19.40/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Helps process all discipline referrals, correspondence and other needed documents.

2. Assists with purchase order requests.

3. Receives visitors, answers and screens telephone calls and provides information as appropriate, and explains general school policies and procedures in a pleasant and welcoming manner.

4. Handles a variety of correspondence, reports, and other materials for the Assistant Principal’s office pertaining to parents, students, and staff.

5. Maintains confidentiality of information.

6. Maintains appropriate files as required.

7. Assists with maintenance of Assistant Principal’s calendar and assists in scheduling appointments and meetings.

8. Manages internal coverage for teachers and coordinates substitute coverage

9. Welcomes and guides Substitute Teachers for coverage

10. Performs a variety of clerical duties in providing assistance for administrators, staff members, teachers, and students.

11. Assists students as directed with medication when nurse is out of office.

12. Orders necessary supplies.

13. Prepares a variety of fiscal and statistical reports as requested.

14. Maintains and distributes teaching supplies to teachers and staff, as needed.

15. Assists with data collection, organization and presentation.

16. Prepares a variety of statistical discipline reports as needed.

17. Processes and mails suspension letters.

18. Prepares materials and documents necessary for attendance and suspension hearings.

19. Relieves and assists in other office areas as needed.

20. Makes general public address announcements as needed.

21. Maintain confidentiality of information regarding students, staff, parents and school issues

22. Provide a welcoming atmosphere for students, staff, parents and community

23. Perform responsibilities in an ethical and professional manner

24. Maintain punctual and regular attendance

25. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent, supplemented by appropriate business courses

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1 Must possess a minimum of three years secretarial experience, preferably working in a school district setting.

2. Must be organized and able to work independently.

3. Must possess an ability to deal effectively with matters of confidentiality.

4. Must possess a pleasant personality and telephone manner.

5. Must possess an ability to work cooperatively with the general public

6. Must possess a loyalty to the school district and its philosophy.

7. Must possess an ability to work cooperatively with the general public

8. Must be 21 years of age or older upon hire

Communication Skills

1. Excellent verbal and written communication skills

2. Must possess ability to work cooperatively with parents, students, administrators, faculty,

Staff and general public

3. Bilingual communication is beneficial and preferred

Computer Skills

1. Must possess the ability to use or learn to use student information system software.

2. Knowledge of Google Suites

3. Knowledge of Microsoft Office

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer.

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust

focus

4. Regular talking and listening is required

5. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.