Classified: Accounting Specialist

TITLE: Accounting Specialist FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $21.50/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Processes Accounts Payable

2. Process checks as received

3. Reconcile account statement

4. Assemble and review invoices to be completed for payment

5. Maintain copies of vouchers, in voices or correspondence necessary for files

6. File and maintain records

7. Obtain proper information and/or data regarding invoice payments

8. Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

9. Follow-up with vendors and end users who have open purchase orders

10. Maintains knowledge of Arizona Uniform System of Financial Records (USFR)

11. Assist in the effective administration of the AFUHS District’s financial accounting operations.

12. Assists in District’s financial audits

13. Maintains confidentiality of information regarding students, staff, parents and school issues

14. Provides a welcoming atmosphere for students, staff, parents and community

15. Performs responsibilities in an ethical and professional manner

16. Maintain punctual and regular attendance

17. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Associate’s Degree or equivalent accounting experience

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Knowledge of and/or experience in a school business office environment; knowledge of fiscal procedures preferred.

2. Knowledge of USFR and Chart of Accounts preferred.

3. Must be 21 years of age or older upon hire

Communication Skills

1. Excellent written and oral communication skills.

2. Bilingual communication is beneficial.

Computer Skills

1. Knowledge of Microsoft Word and Excel and standard business equipment.

2. Knowledge of computerized accounting software; knowledge of Visions software preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust focus

4. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.