Administrative Assistant II- Exec Director of Technology and Chief of Staff

TITLE: Administrative Assistant II (Executive Director of Technology and Chief of Staff)
FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 260-261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $20.48/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manages the daily operations of the department(s)

2. Organizes and supervises the work flow of the department(s)

3. To perform a wide variety of clerical and administrative assistant duties for the department(s)

and to maintain good public relations with students, parents, staff, and the general public.

4. Assist with purchasing including ordering, filing, quotes and bids

5. Assist with data entry

6. Answers phone, takes and relays messages,and responds to inquiries from parents, students, and school personnel

7. Attends various meetings as required by the District to to ensure continuing professional development and legal compliance

8. Assist with travel for the department(s)

9. Assist with events and meetings

10. Handles a variety of correspondence, reports, and other materials pertaining to parents, students, and staff; maintains confidentiality of information

11. Maintains appropriate files as required

12. Performs a variety of clerical duties in providing assistance to the team

13. Orders necessary supplies and inputs purchase requisitions

14. Prepares a variety of fiscal and statistical reports

15. Handles routine correspondence

16. Maintain confidentiality of information regarding students, staff, parents and school issues

17. Provide a welcoming atmosphere for students, staff, parents and community

18. Perform responsibilities in an ethical and professional manner

19. Maintain punctual and regular attendance

20. Perform other related duties as assigned
    

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent, supplemented by appropriate business courses and/or workshops to enhance skills.

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Must possess a minimum of three years secretarial experience, preferably working in a school district setting.

2. Must possess an ability to deal effectively with matters of confidentiality.

3. Must possess a pleasant personality and telephone manner.

4. Must possess an ability to work cooperatively with the general public.

5. Must possess a loyalty to the school district and its philosophy.

6. Must be organized and able to work independently.

Communication Skills

1. Excellent written and oral communication skills.

2. Must possess ability to work cooperatively with parents, students, administrators, faculty, Staff and general public

3. Bilingual communication is beneficial

Computer Skills

1. Knowledge of Google Suites

2. Knowledge of Microsoft Office

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust focus

4. Regular talking and listening is required

5. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi- private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

GBA – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.