Job Description

  • Administrative Assistant I JobID: 3075
  • Position Type:
    Secretarial/Clerical/Administrative Assistant

  • Date Posted:

  • Location:
    Millennium High School

  • Date Available:

  • Closing Date:
    Until filled

  •   Additional Information:

    Board Policy and District Procedures

    POSITION DESCRIPTION: Administrative Assistant I- School Site

    Grade: F ($16.16)
    Work Calendar: 12-month (260-262 Days)
    Hours per Day: 8

    I. General Description:

    To perform a wide variety of clerical and secretarial duties and to maintain good public relations with students, parents, staff and the general public.

    II. Qualifications:
    1. Must possess high school diploma or equivalent, supplemented by appropriate business courses.
    2. Must possess expert skills in secretarial techniques, and keep abreast of current trends in correspondence, word usage, and punctuation.
    3. Must complete a series of secretarial tests with a high degree of proficiency.
    4. Must possess a thorough knowledge in the use of office machines, and personal computers.
    5. Must possess the ability to use or learn to use student information system software.
    6. Must possess a minimum of three years secretarial experience, preferably working in a school district setting.
    7. Must possess ability to learn and use Galileo program, student information system, automated substitute system and other programs as required.
    8. Must possess a loyalty to the school district and its philosophy.
    9. Must be organized and able to work independently.
    10. Must possess an ability to deal effectively with matters of confidentiality.
    11. Must possess a pleasant personality and telephone manner.
    12. Must possess an ability to work cooperatively with the general public.
    13. Must have and maintain a valid IVP Fingerprint Clearance Card.

    III. Duties and Responsibilities:
    1. Maintains punctual and regular attendance.
    2. Helps process all discipline referrals, correspondence and other needed documents.
    3. Processes all documents within the department for curriculum orders, travel arrangements, scheduling of AIMS tests and End of Course Assessments.
    4. Generates and provides data and reports in formats needed for analysis by various school and district committees and departments.
    5. Receives visitors, answers and screens telephone calls and provides information as appropriate, and explains general school policies and procedures in a pleasant and welcoming manner.
    6. Handles a variety of correspondence, reports, and other materials for the Assistant Principal’s office pertaining to parents, students, and staff.
    7. Maintains confidentiality of information.
    8. Maintains appropriate files as required.
    9. Assists with maintenance of Assistant Principal’s calendar and assists in scheduling appointments and meetings.
    10. Performs a variety of clerical duties in providing assistance for administrators, staff members, teachers, and students.

    III. Duties and Responsibilities (continued):
    1. Prepares a variety of fiscal and statistical reports as requested.
    2. Assists with data collection, organization and presentation.
    3. Maintains and distributes teaching supplies to teachers and staff, as needed.
    4. Prepares a variety of statistical reports as needed.
    5. Coordinates internal teacher class coverage and maintains related time sheets.
    6. Provides teacher substitutes with lesson plans and classroom keys, maintains substitute time sheets and forwards necessary information to payroll.
    7. Processes and mails suspension letters.
    8. Provides back-up assistance to attendance as needed.
    9. Makes general public address announcements.
    10. Provides back-up assistance in office when needed.
    11. Maintains confidentiality of information regarding students, staff, parents and school issues.
    12. Provides a welcoming atmosphere for students, staff, parents and community.
    13. Performs responsibilities in an ethical and professional manner.
    14. Performs other related duties as assigned.

    IV. Status:

    FLSA – Non-Exempt

Application Instructions

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