Job Description

  • Administrative Assistant I- Academic Services-District JobID: 2907
  • Position Type:
    Secretarial/Clerical/Administrative Assistant I

  • Date Posted:
    11/18/2021

  • Location:
    District Office

  • Closing Date:
    Until Filled

  •   Additional Information:


    Human Resources

    1481 North Eliseo Felix Junior Way

    Avondale, AZ 85323

    623.932.7000

    JOB DESCRIPTION – ADMINISTRATIVE ASSISTANT I


    TITLE: Administrative Assistant I- Academic Services-District

    FTE:1.0
    FLSA STATUS: Non-exempt
    HOURS PER DAY: 8
    WORK CALENDAR: 261 days
    SALARY GRADE: G

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    1.

    Provide a welcoming atmosphere for students, staff, parents and community

    2.

    Receive visitors, answer phones and provide appropriate information which requires a broad knowledge of District affairs, programs and services

    3.

    Perform a variety of clerical duties to provide support and assistance to the Director and department

    4.

    Prepare statistical reports, charts, graphs and spreadsheets that reflect data related to the Curriculum and Instruction department

    5.

    Assist with office mailings and materials distribution

    6.

    Assist and coordinate Ed Services event planning as needed (Early Releases, SPDA, District Dept. Chair meetings, New Teacher Orientation, STEMCon, conferences, calendar invites, reminder, transportation, etc.)

    7.

    Coordinate with the Federal Programs Specialists regarding technology/supply needs for Intervention programs and distribute as needed.

    8.

    Maintain student and teacher access to digital curricular materials, including troubleshooting in multiple programs (Pearson/Saavas, McGraw Hill, Clever, Go Guardian, Remind etc.)

    9.

    Monitor and maintain department sites and email account (The Hub, Parent Hub)

    10.

    Maintain all department supplies and processes all requisitions for department including obtaining quotes

    11.

    Maintain confidentiality of information regarding students, staff, parents and school issues

    12.

    Provide support to other department staff as requested

    13.

    Schedule appointments as requested

    14.

    Excellent organizational skills and attention to detail

    15.

    Ability to work independently and be a self-starter

    16.

    Perform responsibilities in an ethical and professional manner

    17.

    Maintain punctual and regular attendance

    18.

    Perform other job related duties as assigned

    KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

    To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required.

    Education / Certificate

    1. Must possess a high school diploma, but a college degree is preferable

    2. Certified in Google Suites is preferable

    3. Obtain and maintain a valid Arizona Fingerprint Clearance Card (FPCC)
      or successfully complete fingerprint and background checks

    4. Must be able to obtain clearance with a 39-month driving record to operate a District vehicle

    Experience

    1. Clerical experience and knowledge of general office practices and procedures

    Communication Skills

    1. Excellent verbal and written communication skills

    2. Must possess ability to work cooperatively with parents, students, administrators, faculty, staff and general public

    3. Bilingual communication is beneficial and preferred

    Computer Skills

    1. Knowledge of Google Suites

    2. Knowledge of Microsoft Office

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Prolonged periods sitting at a desk and working on a computer.

    2. Ability to regularly push, pull or lift weights up to 10 pounds

    3. Ability to occasionally push, pull, lift and/or move up to 25 pounds

    4. Specific vision abilities required by this job include close vision and ability to adjust focus

    5. Regular talking and hearing is required

    6. Ability to frequently stand, walk, bend, sit

    7. Ability to occasionally climb, balance and stop or kneel

    WORKING CONDITIONS

    The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Must be able to tolerate a semi-private working environment

    2. Must be able to tolerate prolonged periods of sitting and computer work



    GBA – EQUAL EMPLOYMENT OPPORTUNITY

    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.







Application Instructions

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