2026-2027 SY Classified: Administrative Assistant I (Bookstore Manager/Health Center)

TITLE:Administrative Assistant I (Bookstore Manager/Nurse Assistant) FTE:1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8(8:15AM - 4:45PM) WORK CALENDAR: 261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $19.60/hour)

The Bookstore and Health Center position at The Hilltop School for the Arts plays a vital dual-role in ensuring the smooth operation of both the campus bookstore and student health services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. To plan and direct the operations of the high school bookstores performing work under general direction, while carrying out school policies and procedures and to comply with rules and regulations set forth by the Uniform System of Financial Records.
2. Responsible for ordering, receiving, identifying, issuing, collecting, and taking inventory of all textbooks and workbooks.
3. Keeps accurate records and ledgers and is responsible for all receipts and disbursements of monies from student activity and auxiliary funds.
4. Prepares summaries and reports on daily, monthly, and annual basis or as required.
5. Prepares daily bank deposits.
6. Issues all checks from student activity and auxiliary operations accounts, as required.
7. Issues and accounts for all cash boxes needed for extra-curricular activities and fundraising projects.
8. Accounts for purchase orders as required and troubleshoots discrepancies with vendors and resolves disputes in a timely manner.
9. Assists in the organization and supervision of student registration and check-out procedures as well as other yearly activities.
10. Purchases, receives, stores, sells, and accounts for student school supplies; maintains records of student loans, grants, and scholarships; handles and accounts for the sales for such items as yearbooks, photos, caps/gowns, rings, and game tickets; stores and handles fund-raising project supplies for various organizations, maintains and issues parking stickers.
11. Prepares records for audit.
12. Reconciles student activities account balances and tracks progress of fundraisers.
13. Receives and deposits extracurricular tax credit funds.
14. Orders necessary supplies.
15. Receives and screens incoming students
16. Maintains all student health files and daily logs
17. Files reports of suspected abuse/neglect, if initial contact person
18. Monitors immunization status of current and new students for compliance with Arizona state law
19. Collects immunization and hearing data for state mandated reports
20. Maintains medical inventory and utilizes supplies in a cost-effective manner
21. Completes student and employee accident reports and health insurance forms
22. Administers first aid in accordance with established first aid procedures
23. Maintain cleanliness of the Health Center
24. Administers Hearing and Vision Screening
25. Dispense over-the-counter and prescription medication according to physician's orders
26. Maintain confidentiality of information regarding students, staff, parents and school issues
27. Provide a welcoming atmosphere for students, staff, parents and community
28. Perform responsibilities in an ethical and professional manner
29. Maintain punctual and regular attendance
30. Prepares a variety of fiscal and statistical reports as requested.
31. Relieves and assists in other office areas as needed.
32. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent and two years of experience in bookkeeping or sales preferred

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

3. Must obtain and maintain CPR and first aid certification. A copy must be on file in HR

5. Must obtain and maintain a Hearing Screening Certificate. A copy must be on file in HR

Experience

1. Must possess the ability to operate a cash register, calculator, and computer; a working knowledge of bookkeeping procedures

2. Must be organized and able to work independently.

3. Must possess an ability to deal effectively with matters of confidentiality.

4. Must possess a pleasant personality and telephone manner.

5. Must possess an ability to work cooperatively with the general public

Communication Skills

1. Excellent verbal and written communication skills

2. Must possess ability to work cooperatively with parents, students, administrators, faculty,

Staff and general public

3. Bilingual communication is beneficial

Computer Skills

1. Must possess the ability to use or learn to use student information system software.

2. Knowledge of Google Suites

3. Knowledge of Microsoft Office

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer.

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Regular talking and listening is required

5. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a fast-paced working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.