2025-2026 SY Classified: Registrar

TITLE: Registrar FTE: 1.0

FLSA STATUS: Exempt or Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $18.21/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. This clerical job involves maintaining the official records of students in the school

2. Establishes and maintains files for new students, evaluates, and maintains permanent records of all students, including subject grades, credits earned, test data, school activities, and honors

3. Provides liaison coordination regarding records and data on students such as grade changes, grade point average changes, and credit corrections

4. Evaluates all high school and grade school transcripts of incoming students and records in the computer system

5. Responsible for withdrawals from the school, prepares necessary forms and reports, and may collect ID badges

6. Mails transcripts and other documents of students transferring to other schools or entering colleges and universities

7. Prepares worksheets and computes grade point average and class rank of students

8. Types, conducts student interviews, and composes correspondence regarding transcripts, report cards, graduation requirements, and verification of student record information

9. Processes transcripts for student college applications

10. Compiles and prepares various statistical reports

11. Completes appropriate student documents as required

12. Maintain confidentiality of information regarding students, staff, parents and school issues

13. Provide a welcoming atmosphere for students, staff, parents and community

14. Perform responsibilities in an ethical and professional manner

15. Maintain punctual and regular attendance

16. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent.

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

3. Must be 21 years of age or older upon hire

Experience

1. Must possess a minimum of three years of clerical experience, preferably including some statistical and clerical skills in a school setting

Communication Skills

1. Must possess an ability to deal with matters of confidentiality

Computer Skills

1. Must possess the ability to do arithmetic computations quickly and accurately

2. Must possess thorough knowledge in the use of business machines and computers

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust focus

4. Regular talking and listening is required

5. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.