2024-2025 SY Classified: Guidance Clerk

TITLE: Guidance Clerk FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 208 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $17.04/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. To assist students and parents requesting service with student enrollment through the Guidance Office

2. Greets and assists students, parents, staff and community members as they enter the Guidance Office and school campus

3. Answers phones and screens calls for counselors and academic advisors

4. Files and maintains the records of each student’s cumulative folder

5. Assists with registrations and summer school registration

6. Assists with scheduling student appointments

7. Translates for students and parents, (if bilingual) as directed

8. Distributes standardized test results to students/parents

9. Assists with supervision of student assistants

10. Prepares temporary bus passes for students

11. Performs registrar’s duties in her absence

12. Helps process discipline referrals, correspondence and other documentation

13. Relieves receptionist and attendance clerks as needed

14. Maintain confidentiality of information regarding students, staff, parents and school issues

15. Provide a welcoming atmosphere for students, staff, parents and community

16. Perform responsibilities in an ethical and professional manner

17. Maintain punctual and regular attendance

18. Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. Must possess a high school diploma or equivalent.

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Must possess the ability to work cooperatively with parents, students, staff and the general public.

2. Must possess an ability to deal effectively with matters of confidentiality

3. Ability to function in stressful situations and respond with tact, composure and courtesy when dealing with others.

4. Ability to acquire and apply information in related references (e.g., Governing Board policies and regulations, Guidance procedures).

5. Must possess a pleasant personality and telephone manner.

6. Must possess a loyalty to the school district and its philosophy.

7. Must be 21 years of age or older upon hire.

Communication Skills

1. Biliterate/bilingual in Spanish and English, preferred.

2. Excellent written and oral communication skills.

Computer Skills

1. Must possess the ability to operate a computer, standard office machines, and use student information system software.

2. Knowledge of Google Suites

3. Knowledge of Microsoft Office

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer

2. Ability to regularly push, pull or lift weights up to 15 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust focus

4. Regular talking and listening is required

5. Ability to frequently stand, walk, bend, sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

1-202 – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.