2023-2024 SY Classified: Procurement Technician

TITLE: Procurement Technician FTE: 1.0

FLSA STATUS: Non Exempt HOURS PER DAY: 8

WORK CALENDAR: 261 days

COMPENSATION: Classified Non Exempt Compensation Guide (Starting at $18.48/hour)

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintain compliance with ARS rules and regulations and USFR guidelines pertaining to purchasing

2. Manage purchasing card program. Reconcile, maintain records, validate purchases, etc.

3. Maintain continuous internal program to safeguard against over expenditure of any purchasing card purchases

4. Answer phones, and respond to inquiries from public, staff and vendors

5. Assist with preparing, placing orders, and distribution of purchase orders to vendors and warehouse

6. Assist with revising purchase orders approved by Procurement Coordinator and/or Finance Manager

7. Provide problem-solving services to end-users, receiving, and accounting departments

8. Assist in obtaining written quotes for all sites

9. Assist Warehouse with purchase order issues – tracking, returns, etc.

10. Perform training to end-users on various p-card processes and procedures

11. Establish and maintain good rapport with employees, community members and vendors

12. Research specifications, costs and descriptions of materials and supplies; preparing and making oral written presentations; and communication, interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

13. Represents consistently the District in a positive and professional manner

14. Maintains confidentiality of information regarding students, staff, parents and school issues

15. Provides a welcoming atmosphere for students, staff, parents and community

16. Performs responsibilities in an ethical and professional manner

17. Maintains punctual and regular attendance

18. Performs other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required

Education / Certificate

1. High School Diploma or equivalent required

2. Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

1. Previous experience in purchasing or similar duties.

2. Prior experience in government accounting is preferred.

3. Knowledge of the Arizona Procurement Code or AZ School District Procurement Rules and Regulations

4. Business math concepts

Communication Skills

1. Excellent written and oral communication skills

2. Bilingual communication is beneficial

Computer Skills

1. Knowledge of Google Suites

2. Knowledge of computerized accounting software

3. Knowledge of Microsoft Word and Excel

4. Knowledge of Visions software preferred

5. Use of standard business equipment

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods sitting at a desk and working on a computer

2. Ability to regularly push, pull or lift weights up to 20 pounds

3. Specific vision abilities required by this job include close vision and ability to adjust focus

4. Ability to frequently stand, walk, bend and sit

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to tolerate a semi-private working environment

2. Must be able to tolerate prolonged periods of sitting and computer work

GBA – EQUAL EMPLOYMENT OPPORTUNITY

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.